Facility scheduling for K-12 districts
Open your buildings to the community. Never double-book a gym again.
Venue checks every request against your whole calendar, changeover time included, prices it at the right community-use rate, and holds it until the insurance certificate is in.
No signup needed. The demo opens on the public booking calendar.
Main Gymnasium
Grand Auditorium
Community Library Hall
New request · Main Gymnasium
07:00 PM–09:00 PM
Adult rec league · community nonprofit rate
Booked until 07:00 PM, plus 30 min changeover before the next booking.
Facility use this term
Illustrative figures for a mid-size division · the demo runs on seeded data
Utilization by facility
Share of bookable hours taken this term. The gym is not the problem; the classrooms are.
Community revenue
This year, by rate class.
- Community groups$28,400
- Private rentals$13,950
- Non-profit rate$6,000
Bookings by month
District use and community use move differently, which is the whole reason a rate card exists.
What Venue checks on every request
The rules a facilities office already applies by hand: who is asking, what they pay, whether the room is free, and whether their insurance is on file.
Conflict check
A request is compared with every booking on the calendar for that space, with changeover time between renters.
Rate tiers
Internal, PTA/booster, community nonprofit and commercial renters are each priced from their own rate card.
Recurring bookings
A Scout troop or rec league requests a whole season at once. The multi-date discount is applied to the total.
Insurance certificates
Outside groups lodge a certificate. A reviewer approves it, and bookings that need one are held until it is in.
Service fees
Custodial, AV, security and room setup are added to the room rate, so they appear on the same invoice.
Demand by hour
A day-by-hour heatmap shows when each space is busiest, for pricing and staffing.
Venue compared with spreadsheets and email
Community facility use is often tracked in a shared spreadsheet and an inbox. This is how each task changes.
Preventing double-bookings
Spreadsheets and email: Someone checks the calendar by eye
With Venue: Checked against the calendar when the request is made
Pricing outside groups
Spreadsheets and email: Rates quoted case by case
With Venue: Rate tier set by who is asking
Certificates of insurance
Spreadsheets and email: Kept in email threads and paper files
With Venue: Requested from outside groups and reviewed before approval
Custodial and AV fees
Spreadsheets and email: Invoiced separately, after the event
With Venue: Added to the booking quote
Understanding demand
Spreadsheets and email: Rough memory of which rooms are busy
With Venue: Heatmap of bookings by day and hour
Demo accounts
Sign in with any of these to see what that role sees. No setup is needed, and the data is seeded demo data.
Super Admin
superadmin@venue.edu
SuperAdmin@2026
Administrator
admin@venue.edu
Admin@2026
Facility Manager
manager@venue.edu
Manager@2026
Staff
staff@venue.edu
Staff@2026
Community Member
user@venue.edu
User@2026